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Pool Brain vs Pool Office Manager
Pool Brain charges a base fee plus a fee per field technician. Pool Office Manager charges per user, counting office staff and technicians. Which is cheaper depends on how many technicians and office users you have.
Monthly subscription cost by company size
| Company size | Pool Brain | Pool Office Manager | Cheaper |
|---|---|---|---|
| 50 pools, 1 tech, 0 office | $115 estimate | $125 | Pool Brain |
| 100 pools, 1 tech, 1 office | $115 estimate | $150 | Pool Brain |
| 200 pools, 3 techs, 1 office | $245 | $200 | Pool Office Manager |
| 400 pools, 4 techs, 1 office | $310 | $225 | Pool Office Manager |
| 600 pools, 5 techs, 2 office | $375 | $275 | Pool Office Manager |
| 1000 pools, 8 techs, 2 office | $570 | $350 | Pool Office Manager |
Monthly billing, subscription only, no add-ons. Run your exact numbers →
Side by side
| Feature | Pool Brain | Pool Office Manager |
|---|---|---|
| Billing | $50/mo base for unlimited office users plus $65/mo per active field technician. Both figures are the defaults in the pricing calculator script on poolbrain.com/pricing (checked 2026-10-16); the page draws the visible number with JavaScript. | $125/mo for the first user plus $25/mo per additional user (office and field both count as users). |
| Add-ons | Vendor says all features and free setup included. | QuickBooks Online +$25/mo, customer texting from $10/mo, video storage +$25/mo. |
| Payment fees | Not stated. | Not stated on pricing page. |
| Chemical tracking | ✓ Listed | ✓ Listed |
| Route optimization | Not confirmed | ✓ Listed |
| QuickBooks | Not confirmed | Add-on |
| Customer portal | Not confirmed | Not confirmed |
| Best for (our take) | Larger multi-tech pool companies wanting strict tech workflows | Teams that want per-seat pricing and QuickBooks sync |
| Source | Pool Brain pricing ↗ (Some links may earn us a referral fee. It doesn't change our prices or rankings.) (2026-10-16) | Pool Office Manager pricing ↗ (Some links may earn us a referral fee. It doesn't change our prices or rankings.) (2026-10-16) |